All orders for each day's run — with pick list and route summary.
This run
0
£0 total
Orders this week
0
across all runs
Packed
0
ready to go
Awaiting confirm
0
need follow-up
Pick list
Total quantities to pack
AI suggestion
Quick capture
Log an Order
For orders that come in via phone, text, WhatsApp or social media.
Order details
⚠️Order under £20 — £5 small-order charge added (customer is not exempt)
Order total£0.00
💰 This customer pays their tab on Friday. Order will be added to their running tab — not collected today.
Schedule
Delivery Days
Open the days you're delivering, take a day off, or add a one-off run. The website only shows customers the days you've opened here.
⚠️Orders need rebooking
You've closed a day that still has orders on it. Call these customers to rebook them onto another day, then move or cancel their order below.
Your usual days
These appear automatically each week. Home days show to home customers; trade days show only to your approved trade accounts. Pick the same day on both if a round covers both.
🏠 Home delivery days
🍺 Trade delivery days (pubs, restaurants, shops)
✓ Saved
Add a one-off delivery day
Delivering on a day you don't usually? Add it here — any day of the week — and choose who can book it.
🏖 Holiday / time off
Going away? Set the dates and the website automatically stops taking orders for those days, then starts again on your return — no need to close each day by hand.
Upcoming runs
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Weekly management
Weekly Availability
Toggle items on/off and set prices. Changes go live on the website immediately.
Changes apply to this week's orders
Any changes you make now will affect this week's orders. Price changes apply to new orders only.
0 items live on the website
Want to tell customers what's available? Head to the
📣 Social
tab to write a Facebook & Instagram post.
Marketing
📣 Social Posts
Write one post for Facebook & Instagram. Jot a few notes, let it write the post neatly, then copy it and schedule it in Meta Business Suite when you want it to go out.
Tip: copy the post, then in Meta Business Suite paste it and pick the time you want it to go live.
Your usual style
These get added to every post so it always sounds like you. Edit any time.
✓ Saved
Recent posts
Your last posts. Tap one to reuse it — and new posts learn from these so they keep your voice.
No saved posts yet.
Brand graphics studio
Graphics
Make a branded post graphic in seconds. Tell it what you want, tweak the words, then download or save it.
Edit the wording
Square post · 1080×1080 · Facebook & Instagram
Saved graphics
Nothing saved yet — generate one above and press Save to app.
Customer records
Customers
Full history for every customer — domestic and trade.
Import your customers
Load all your customers in one go. Step 1: download the template and fill in a row per customer in Excel.
Step 2: drag the saved file onto the box below (or tap to choose it). You'll see a preview to check before anything is saved.
Only Name is required — leave anything you don't have blank.
📄
Drag your filled-in spreadsheet here
or tap to choose a file — .xlsx or .csv
⚠️
Money & invoices
Finance
Overview of what's been paid, what's owed, and monthly export for your accountant.
Paid this month
£0
This month's receipts & paid invoices
Unpaid
£0
0 invoices outstanding
Overdue (30+ days)
£0
Nothing overdue
Month total
£0
Target: £10k/week
Daily Sales
Weekly
Expenses & Purchases
Payments
Monthly (Accountant)
Each day's takings fill in automatically from your paid orders (shown in green). Only add to the + extra box if you took money that wasn't logged as an order.
📥
Import past takings from a spreadsheet
Drag an Excel or CSV file here (columns: Date, Bank, Cash) — or choose a file. Days already entered are updated, not duplicated.
Date
Bank (£)
Cash (£)
Total (£)
Week total
£0.00
£0.00
£0.00
💰 Cash tabs
Customers who pay their full week's cash on a set day. Orders are tracked here — not in the daily cash total above.
Week ending
Carried forward
Sales this week · auto
VAT reclaim
Purchases & expenses below add up automatically from your Expenses & Purchases tab for this week. Add a cost there (snap the receipt) and it appears here.
Purchases (stock)
Supplier
Paid
Expenses
Category
Amount
VAT
Weekly summary
Sales£0.00
Total purchases£0.00
Total expenses£0.00
Banked£0.00
VAT on expenses (reclaimable)£0.00
Log every cost once — snap the receipt and the details fill in for you. Your weekly and accountant figures add up from here.
Stock / purchases
£0
this month
Overheads
£0
this month
VAT on costs
£0
reclaimable
Total out
£0
this month
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Add expense
Snap the receipt — the details below fill in automatically. Check them and tap Save. You can always type them in by hand.
Every payment received — cash and bank transfer together, newest first. Filled in automatically when you mark an order paid. Filter by type below.
Monthly summary matching the format Jon sends to his accountant.
Select month then export — data pulls from your weekly sheets.
Income
Details
Sales
VAT
Total income
£0.00
£0.00
Expenditure
Details
Purchases
Other
Total expenditure
£0.00
£0.00
📋 Friday end-of-week checklist
Jon's regular Friday tasks — tick them off as you go.
Order
Update status
🌡️ Delivery temperature
Pop in the fridge/cool-box reading at the door. It's saved to your Temperature Log for environmental health.
Add customer
Tick for family & friends — the £5 small-order fee won't apply to them
The account type is set here by Jon — customers never choose this themselves. Trade accounts are created after a trade enquiry is approved.
Priority customers
⭐ VIP List
Customers who get first pick of Christmas slots and early access to special offers before general marketing goes out.
🎄 Christmas VIP message
Send VIP customers their early access message
These customers get the last delivery slots before Christmas marketing goes out to everyone else. The message includes a direct link to the website to order.
Message preview
Environmental health compliance
🌡️ Delivery Temperature Log
Log the fridge temperature for each delivery. Required for environmental health — printed and filed monthly.
Below 0°C
0–2°C (ideal)
3°C+ (check)
No delivery
💡 Tip: Tap any cell and type the temperature. Use − for negative values. Blank = no delivery that day. The log auto-saves as you type.
Billing
📄 Invoice Generator
Create and print invoices for each customer, matching your existing format.
Order items
Grand total£0.00
👁 View
📄 Download PDF
🖨 Print
✉️ Send via email
💬 Send via WhatsApp
📄
Select a customer and add items to generate an invoice preview.
Saved invoices & receipts
Account & access
Users & Access
Change your own password, and — if you're an admin — manage who can log in.
My password
—
Add a login
Create a login for yourself or your delivery driver. They sign in here with the email and password you set. Driver = deliveries, runs and customers only. Admin = everything, including finance.
People with access
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Records cleanup
By law you must keep invoices and financial records for 6 years — you don't need to track this yourself. When anything becomes older than 6 years, a reminder appears on your Dashboard and you just press one button to clear it. You can also check here any time. Nothing is deleted until you press confirm, and if you're ever unsure, check with your accountant first.
Send invoice
📎 Tip: use Download PDF first if you want to attach the PDF copy to this email.
💬 Opens WhatsApp with this message ready to send — just press send. On a Mac it uses WhatsApp Web or the WhatsApp desktop app.
Add tab order
Log payment
Remaining balance£0.00
Add payment
Edit product
Only your approved trade customers (pubs, restaurants, shops) see this when they sign in. It's hidden from everyone else on the website.
Add options here and the website shows a dropdown on this product. The customer's choice is added to the order and your pick list. Leave blank for no choice.
Manage categories
These are the sections customers browse by on the website. Drag order with the arrows. Hidden categories stay on existing products but don't show on the website.
🏷 Special offers
Deals like “Mix & Match — 3 for £15”. Each offer has its own picture and its own list of packs the customer chooses from. Kept separate from your everyday product categories.
After creating, set the “pick __ for £__” price, add a photo, and add the packs.
⭐ Add a VIP
VIPs get first pick of Christmas slots and early access to offers. You can also tick “VIP” on any customer’s record.
Edit customer
Add extra sites if Jon delivers to more than one address for this customer (e.g. two pub sites). Once any sites are listed here, their invoice automatically shows a subtotal per site plus one grand total — and Log Order will ask which site each delivery is for.
Tick for family & friends — the £5 small-order fee won't apply to them
💷 Trade prices —
These are the prices you've agreed with this customer. Leave a box blank if you haven't agreed a price for that item — they'll see "price agreed with Jon" for it.
Off = they see no prices, just "speak to Jon about pricing". Turn on once you've agreed prices with them.
💡 Their invoices and any orders they place use these prices where set. Trade prices are always subject to the current market — you can update them here any time.
🌡️ Log delivery temperatures
Monday run · tap each stop and enter the fridge temp
Your post — Facebook & Instagram
Tip: copy the post, then in Meta Business Suite paste it and pick the time you want it to go live.